Weekend Vendor Application

REQUIREMENTS: 

Vendors must meet all requirements listed below in order to be considered. Giles County Ag Business Council reserves the right to refuse a space to any applicant.

SPACE REGULATIONS: 

Tent spaces are 10 X 10 and all vendor equipment, displays, stands, tents, tables, and supplies must be contained within these dimensions. All tents must be self-supporting and include weights to prevent the wind from toppling it. Spikes may be used to stabilize the tent. All vendors must have tents. No open space exhibits are allowed. The maximum tent size allowed is 10’ x 10’. Festival volunteers will be on-site during the set up time to ensure vendors are placed as assigned and in compliance with all requirements and regulations. All booth spaces will be marked off, numbered, or assigned by the event staff. The event staff will strive to not place booths with similar products/services/information adjacent to one another, but that cannot be guaranteed. Vendors/exhibitors do not have exclusivity of product/service unless they are an exclusive sponsor. Personal sound systems in booths are prohibited unless all emitted sound is contained to the individual booth.

FEES AND PAYMENT: 

No refunds will be issued for cancellations or weather conditions. All spaces are 10’x10’ and chosen on a first come, first serve basis. 2nd spaces may be chosen adjacent to primary space while available.

ELECTRICITY

Booths need to be totally self sustaining and no power will be supplied. Only small, quiet generators are allowed.

ATTENDANCE

There is no guarantee of attendance or sales. Here’s the Beef Ag Week is an outdoor festival, and is affected by many uncontrollable factors. The festival is marketed and advertised extensively.

RETAIL VENDORS: 

We do not allow the sale of mass produced items for resale including records, tapes, electronic devices, etc., nor the sale of items that are offensive. Counterfeit (fake) merchandise will not be permitted. Counterfeit merchandise includes all goods that are made and sold without permission of the owner of the trademark, for example, merchandise with jazz, jewelry, purses, shoes and other articles of clothing that are fake. Licensing and State agents will be inspecting goods and will confiscate any items found to be counterfeit, imitations or illegal.

INSURANCE REQUIREMENTS: 

Giles County Ag Business Council is not responsible for providing any liability insurance or any workman’s compensation insurance for the personnel of the independent contractors operating booths. Giles County Ag Business Council, City of Pulaski, and Giles County are specifically exempt from any liability for any losses, accidents, injuries, or deaths to any personnel who are in the operation of any booth at the Festival. Vendors assume all responsibilities for any loss, damage, claim or other injury to the vendor, his or her employees, agents or representatives, or to any property or goods of the same, whether caused by fire, theft, act of God, accident, or any cause whatsoever, for the period the vendor or his or her property or goods occupy the site, and shall indemnify and hold Giles County Ag Business Council, City of Pulaski, Giles County, their employees, agents and representatives from any and all such loss, damage, injury, claim or other expense relating thereto.

SET UP/BREAKDOWN/DISPLAY TIME & PARKING: 

1. Vendors are permitted to begin setting up at 8am Thursday. The event opens to the public at 3pm. 

2. Breakdown/load out- Breakdown of booth display may begin at the vending space at 9:00PM on Saturday Night. Vehicle access to vending space will be allowed ONLY when directed by Festival Staff at the conclusion of the event.

3. Vendor Booths can be set up Thursday - Saturday. Your $50 fee allows you to set up your booth Thursday - Saturday but vendors are allowed to come whatever days are good for them. Vendors that are set up all weekend will have better Locations then vendors coming and going.

RAIN PROCEDURE

Vendors should be prepared in case of light rain to cover your rental space with plastic covers. In the case of heavy rain, the festival coordinator will consider and determine suspension or cancellation of part or the entire event. Vendors should NOT leave the festival area before the festival coordinator announces suspension or cancellation of the event. The Festival has NO RAIN DATE or rain location.

CLEAN UP & ZERO WASTE POLICY 

All spaces should be picked up and left clean. Each vendor must bring their own trash container. Vendors are asked to take their waste to the nearest receptacle.

POLICIES & PROCEDURES

The Vendor will assume full responsibility for all taxes, licenses, etc. including sales tax on items sold at or as a result of the Giles County Ag Business Council’s Here’s the Beef Ag Week. Vendor agrees to take full responsibility for the protection of his or her goods and property in the event of adverse weather conditions. Vendor acknowledges that due to the scale of the event, there is no rain date. The Festival will not refund any fees or expenses in the event of adverse weather. 

Vendor will not distribute literature or provide any advertisement for any organization unless the literature or advertisement is approved by the Festival staff. Vendors will comply with all laws, ordinances, orders, decrees, rules, and regulations of any lawful authority, agency or government unit which apply to the use of their vending unity during the Festival, and agrees to indemnify and hold harmless the Festival, its officers, directors, representatives, employees, agents, volunteers, and sponsors for any penalties, fines, cost, expenses, or damages. Vendor acknowledges that constant surveillance of all areas is impossible and vendor must make provisions for the safeguarding of his or her property from the time it is placed in the vending space until it is removed from the site by the vendor. The vendor may leave items and property on-site at the vendor’s own risk. The Festival recommends the removal of inventory and valuable items when the Festival is not in operation. The Festival does not assume any responsibility for personal injury of for theft, loss or damage to any goods or property of any vendor. The Festival or the vendor may terminate this agreement at any time.